For many business owners, the thought of going paperless sounds like a
dream come true. Paper is expensive, fragile, and gets easily lost, so
reducing the amount you have to pay for not only shaves a ton off your
seemingly-endless expenses, but it also helps reduce your carbon footprint.
Many different businesses can benefit from going paperless: while a truly
paperless office isn’t practical in most situations, taking proactive
steps to reduce the amount of paper in your office can actually do wonders
towards keeping your costs down.
The High Costs of Paper
There’s no secret that paper is expensive. Even purchased in mass
quantities from a business-specific distributor, some companies will spend
thousands of dollars on paper every month. Not to mention those who need
specially-printed forms will pay a pretty penny whenever they need to restock.
However, the costs go well beyond the purchase of the paper itself. Keeping
paper organized is both extremely expensive and deeply flawed in many
ways. Estimates from Price Waterhouse Coopers show that for the average business:
- Filing a document costs $20, finding a misfiled one costs $120, and replacing
a lost document can cost as much as $250
- Over 10 percent of all paper filing is pointless (roughly 7 percent of
all filed papers are lost and 3 percent are misfiled)
Professionals spend roughly 50 percent of their time with a particular
looking for it
Document management could be the solution you’re looking for. This
process takes images of existing documents, scans them, and puts them
into an electronic storage solution that anyone in your office can access.
This cloud-based document storage allows you or anyone at your company
to quickly and easily find and read any document they might need. Coupled
with electronic document creation, the need for paper is pretty much entirely
in the past.
While some companies can’t go entirely paperless (contracts, for
example, often require a hard copy with a physical signature to maintain
their enforceability), your company may stand to gain and you as a business
owner could save a ton of money by employing a document scanning service
from Acro Photo Print, Inc.
Call our New York City printing services office today at (929) 244-4322 and ask for a document scanning service quote.