Old-fashioned filing systems take up valuable space and time as you hunt
through file after file for the one you need. Paper files have been relied
upon for many businesses, but could they be costing you money? Your time
is valuable, and every second you or your employees spend looking through
files for the necessary document is money down the drain.
Digitally archived files, however, are easily searchable, take up practically no space, and can
save your business money.
How Does Digital Documentation Work?
At Acro Photo Print Inc. We are capable of handling thousands of pages
of documents and returning them to you in digital format. With more than
40 years of experience, we can help you find the best digital document
management system for your company, and we can take care of the time-consuming
process of scanning documents for archiving.
Our basic digitization services stores documents as PDFs, but we also offer
Optical Character Recognition (OCR) services. OCR converts scanned documents into editable, searchable text documents.
This means that you can search a number of digitally recognized terms,
and return results that meet your search criteria easily. OCR can tag
documents with names, dates, case numbers, and more, to allow you to spend
less time searching, and more time helping your clients.
The Benefits of Digital Document Storage
There are a number of benefits that digital documentation can provide businesses.
Reduced Storage Space
Digital documents only take up space on your computer, so you can get rid
of the filing cabinets and enjoy your office space a little more. Expensive
commercial property costs may also mean that you are looking to downsize,
and electronic documents can help you make that change.
Sensitive documents mean that security is vital to your business. Digital
documents allow you to have better control over your sensitive files.
Access can be assigned individually, and different folders can be secured
for different groups or individuals. This system can also leave an audit
trail of those who have viewed the document, when it was viewed, and how
it was changed. You may even be able to assign alerts to notify you of changes.
Improved Regulatory Compliance
Compliance requirements can be complex, but failure to follow them can
lead to costly fines, revoked licenses, and even criminal liability. Electronic
document management can be used to bring your files into compliance, such
as making it easier to classify and store sensitive information securely.
No one likes digging through piles of paper for the right document. Digital
documents can be tagged for easy searches. This will ultimately save you
time, resources, and money. Your document management system can be tailored
to your needs to make it easier than ever to access your files.
When working with a team, digital files can be a lifesaver. No more lost
documents, making copies, and trying to get physical files to different
locations. Digital documents can be shared securely, accessed from multiple
locations, and are available when and where you need them.
Better Disaster Recovery
Though we hope it never happens, fires, break-ins, flooding, and natural
disasters can destroy your office. With digital files, however, you will
never lose your critical documents. This can help your company back them
up and get back on your feet more quickly after disaster strikes.
Ready to Get Started? Call Our New York City Copy Professionals - (929) 244-4322
Acro Photo Print Inc. help you get your office’s files organized and scanned into your
digital document management system. We have more than 40 years of experience
helping New York businesses manage their files, including printing, scanning,
copying, and other services. Learn how our New York
legal copy services can bring your office into the digital age.
Contact our team today. Call (929) 244-4322.