eDiscovery Data Collection & Processing in New York City

Full-Lifecycle eDiscovery, From Forensic Collection to Court-Ready Production

Acro Photo Print Inc. provides end-to-end eDiscovery data collection and processing services to law firms, corporations, and in-house legal departments throughout New York City. Our scope runs from forensic collection through large-scale processing, review platform hosting, and court-ready production, handling electronically stored information (ESI) and paper-sourced records inside one workflow.

Talk to our team about your matter’s collection and processing needs. Call (929) 244-4322or reach us through the contact form on this site.

One Vendor, Every Phase of the eDiscovery Lifecycle

Managing eDiscovery across multiple vendors creates handoff gaps, chain-of-custody complications, and billing complexity. We handle collection, processing, hosting, review support, and production under one roof, with a single documented record covering every step from the moment data is imaged through the moment a production is delivered.

Our infrastructure scales for matters ranging from a few thousand documents to millions. For large-volume reviews, AI-assisted and technology-assisted review (TAR) tools reduce cost burden without sacrificing thoroughness. Data security protocols are maintained throughout every phase so client files, privileged communications, and case materials stay accessible only to authorized parties.

Data Collection: Sources & Methods

Defensible collection starts with industry-accepted forensic imaging. We collect from a broad range of sources:

Computers, phones, and cloud accounts: Imaged using forensic methods designed to withstand legal scrutiny and preserve metadata integrity.
Email platforms: Full mailbox collection from Outlook, Gmail, Office 365, and Microsoft Exchange, capturing content, metadata, and attachments.
Mobile devices and messaging apps: iOS and Android devices, along with WhatsApp and iMessage, collected using extraction techniques that preserve content integrity.

eDiscovery Processing Services

Raw collected data moves through a structured processing pipeline before review begins. Each data type receives treatment appropriate to its format.

Email & Attachments

Email is ingested with attachments extracted and separated. Documents without native extracted text are run through OCR to generate searchable content alongside full metadata extraction and deduplication.

Non-Email ESI

Word files, PDFs, spreadsheets, and presentations receive the same extraction, deduplication, metadata indexing, and OCR treatment, reducing review volume and improving search accuracy across the full document population.

Chat & Text Message Data

Microsoft Teams, Slack, WhatsApp, and iMessage data is converted into a reviewable, structured format using a proprietary extraction workflow. Threading and chronology are preserved so reviewers see conversations in context rather than isolated fragments.

Review Hosting & Production

Processed data is loaded into industry-standard review platforms, including Relativity, where legal teams can search, filter, cull, tag, and code documents. We configure and host the review environment so reviewers can focus on the work rather than the technology.

Productions are created to match client ESI protocols and court or agency specifications. Available formats include:

Concordance-format load files with Bates-stamped TIFF productions
SEC specification productions
PDF exports for deposition exhibits
Load file creation from scanned documents with OCR text
Custom formats to meet specific court or agency requirements

AI-Assisted Review Analytics

Several analytics tools are available to reduce manual review time and surface high-priority documents earlier in the process:

Prioritized review ranking: AI ranks documents by likely relevance based on ongoing reviewer coding decisions, so high-priority material surfaces first.
Email threading: Groups messages within a chain and flags unique content, letting reviewers focus on substantive material rather than duplicate chain members.
Image identification: Flags photos, receipts, and images containing embedded text within a document population to help triage visual content.
Language identification and machine translation: Detects document language across multilingual collections; non-English documents can be machine-translated for review, with outputs flagged for human verification where accuracy is critical.

Defensible eDiscovery Under New York Rules

New York’s Commercial Division Rule 11-c governs ESI discovery in Commercial Division cases. It requires that the costs and burdens of ESI discovery be proportionate to the benefits of the case and encourages use of efficient methods, including technology-assisted review, to identify ESI for production. Parties must also confer on ESI topics before the preliminary conference, making early planning both a practical and procedural necessity.

Admissibility carries its own requirements. Under CPLR § 4539, reproductions of business records, including scanned or imaged versions of documents that originally existed on paper, must accurately reflect the originals and, when created through an imaging process, be authenticated to satisfy the best evidence standard. Our documented procedures from collection through production can support that authentication record. Prompt litigation holds and timely collection also address spoliation risk: the negligent or reckless destruction of relevant ESI after a hold is in place can result in court sanctions.

Serving New York City’s Litigation Community

We serve law firms, in-house legal departments, and litigation support teams across Manhattan, Brooklyn, Queens, the Bronx, and Staten Island. New York City’s federal and state courts handle substantial volumes of complex commercial litigation, regulatory investigations, and disputes that increasingly turn on large ESI populations. Matters involving multinational entities or foreign-language communications are common here, and our multilingual processing and machine translation capabilities are built with that reality in mind.

Start Your eDiscovery Collection Project

Whether your matter involves a focused custodian collection or a large-scale multi-source review, our team can scope the project and move quickly.

Call (929) 244-4322 or use the contact form on this site to discuss your collection and processing needs with Acro Photo Print Inc..