Production & Export Services in New York
TIFF Rendering, Native File Export & Load-File Preparation for Litigation Teams
Document production is where discovery work becomes a deliverable. Reviewed files must be converted into the specific formats a receiving party, opposing counsel, or court requires, whether that means TIFF images with optical character recognition (OCR), native Excel files, or a fully prepared load file mapped to a Concordance or Summation database. Acro Photo Print Inc. has handled this stage of the discovery lifecycle since 1976, with the founder personally overseeing every job that moves through our facility.
New York litigation teams can reach us any time to scope a production or export project. Call (929) 244-4322and we’ll walk through your format requirements, deadlines, and volume.
TIFF Rendering & Document Imaging
Group IV TIFF is the standard raster image format for most document productions. Our high-speed conversion service produces single-page and multi-page TIFF files alongside PDFs, each paired with OCR results that convert scanned or imaged pages into machine-readable, searchable text supporting bookmarks and keyword searches inside a review platform.
Quality control runs throughout the conversion process. Each page is checked to maintain best-evidence integrity, meaning the image accurately reflects the source document with no undetected alteration. Our OCR output integrates directly with Concordance, Summation, and Case Logistics, so images are ready to load without reformatting after delivery.
Native & Near-Native File Exports
Not every document images well. Spreadsheets, databases, and certain structured data lose critical information when flattened into a TIFF. In those situations, native file production, delivering files in the format in which they were originally created, such as .xlsx or .csv, preserves the full content and functionality the receiving party needs.
Near-native production handles files like emails or proprietary database records by converting them into closely related formats, such as .msg or delimited text, while retaining most of the original metadata. Under the Federal Rules of Civil Procedure, electronically stored information generally must be produced in the form it is ordinarily maintained or in a reasonably usable form, and our export workflows are built around that standard.
Load-File Preparation & Metadata Bridges
A load file is a delimited file that carries metadata and page-level references so TIFF images or native files can be imported into a document review platform. Group IV TIFF images don’t retain a document’s original metadata on their own, which is why a separate load file is required to carry that data into Concordance, Summation, or a comparable system.
We build the technical metadata bridges that load-file formats require entirely in-house. Bates numbering, field mapping, and metadata extraction are handled alongside imaging rather than handed off to a separate vendor, keeping metadata aligned with the images and reducing the mapping errors that can appear when production and load-file preparation are split between two service providers.
New York Compliance Considerations for Digital Productions
New York’s CPLR 4539 addresses the admissibility of reproduced business documents. Under 4539(a), a business’s own accurate reproduction of a document can be admissible as the original when made in the regular course of business. Section 4539(b) extends that admissibility to image-based reproductions, such as scanned documents, provided the reproduction process prevents undetected alteration. Our quality-control workflow is designed to support that standard at every page.
For federal matters, the Eastern District of New York’s model ESI protocol specifies single-page, black-and-white Group IV TIFF images at 300 x 300 dpi when parties haven’t agreed to different production terms. We can produce to that specification by default. Courts may impose spoliation or failure-to-produce sanctions when documents can’t be produced on time, and our 24/7 availability is structured around litigation deadlines that don’t wait for business hours.
Single-Vendor Production & Export Across the Five Boroughs
Splitting production work across an imaging vendor and a separate eDiscovery processor adds handoff points where errors can enter and chain of custody documentation can fragment. We handle TIFF conversion, OCR, native exports, and load-file preparation under one roof, which simplifies billing and keeps the documentation trail intact from first scan to final delivery.
- TIFF and PDF conversion with quality control at every page
- OCR output compatible with Concordance, Summation, and Case Logistics
- Native and near-native exports for spreadsheets, email, and structured data
- Load-file preparation with Bates numbering and metadata mapping
- Founder oversight on every job since 1976
We serve law firms, in-house legal departments, and litigation support teams across Manhattan, Brooklyn, Queens, the Bronx, and Staten Island. When a production deadline is pressing, local proximity can mean faster collections and closer coordination with counsel.
Start Your Production Project
Bring us your format requirements, volume, and deadline. We can confirm the delivery specs, walk through load-file requirements, and schedule the work around your timeline.
Call (929) 244-4322 to discuss your document production and export needs with our team. Acro Photo Print Inc. is available around the clock for time-sensitive productions.
